How a Virtual Office Manager Can Keep You Organized

how a virtual office manager can keep you organized Running your own business is tough. There are so many things competing for your time that it’s often challenging to do the little things you need to do to stay organized. The problem is, the more disorganized you get, the harder it is to get back on track. You get to a certain point where you need an office manager to stay organized. Here’s how a virtual office manager can keep you organized while still costing less than an in-person office manager.


Handling the details of your own schedule can be a frustrating process. When you’re rushing around, you don’t have the time to make smart scheduling decisions, like scheduling calls that are physically near each other back-to-back to cut down on your commute time. Having a dedicated office manager can keep your schedule functioning exactly as you want. You still set your hours and book off blocks of time for yourself but have someone else arrange your calls.

Another benefit is that your digital office manager can handle your scheduling on evenings and weekends too. Imagine heading to work on Monday morning, not scrambling to catch up with all of the weekend calls, but organized and ready to get to work.

Expense Tracking

If you find yourself scrambling to account for your expenses every month or just at tax time, a virtual office manager is going to save you a huge headache. They can track expenses for materials and tools so that you always have this information at your fingertips. You won’t just benefit at tax time; you’ll also be able to make better decisions when it comes to estimating jobs and budgeting your expenses. You could benefit from a healthier cash flow.

Permits and Inspections

Pulling permits and getting inspections scheduled in a timely manner can be tough. Paperwork can be frustrating, and it can be a waste of time too. Handing those tasks over to your digital office manager is a relief, and it will help keep you organized. Never question if you did end up getting the permits you need, or whether you did schedule that inspection or if the inspector is just late. Your virtual office manager can keep you up to date on all of that.

Payroll, Booking Keeping

A healthy business with growing revenue and employees can be a challenge to keep up with. You probably want to spend your time working and not bookkeeping, but that means it becomes a big mess when you actually have to get down to it. Your digital office manager can perform your bookkeeping and payroll tasks regularly so that you’re always up to date and organized. It will be easier to cut a check, make employment decisions and do your taxes.

Plus, your virtual office manager can handle your taxes by connecting you with a third-party CPA (chartered professional accountant). They can interact with your CPA on your behalf so that you don’t have to worry about it.

Keeping organized is so much simpler with a digital office manager, and you’ll see the benefits as your business runs smoother.

You might also be interested in Virtual Receptionist vs. Virtual Office Manager: Which One Do I Need?.

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